Board of Trustees Regular Meeting

AGENDA

BOARD OF TRUSTEES – 6:30 PM

VILLAGE HALL

AUGUST 11, 2020

The following is the Zoom Invitation information for every Board of Trustees meeting until further notice or as directed by New York State Executive Order.

Topic: Board of Trustees Meeting

Please click the link below to join the webinar:

https://zoom.us/j/205957953?pwd=aU5YNHJVYkxub3lWN0RzQUZoVzROUT09

Telephone: 1 929 205 6099

Webinar ID: 205 957 953

Password: 309361

See instructions for remote participation at the end of the agenda.

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Pledge of Allegiance

Presentation:

1.  Presentation on parking permit system and the Park Mobile App.

2.  Presentation on audio/visual options for the Board Room.

3.  Presentation on the application of 398 Ashford Avenue for a change of use of 3 retail units to residential.

4.  Presentation on the application of 23 Manor Place to build a portion of a driveway on Village property; and consider a motion to schedule a public hearing on September 8, 2020 at 6:30 p.m.

Public Hearing:

1.  Continuation of public hearing to consider the application of 115 Broadway/St. Cabrini to add a new parking lot on their property.

2.  Continuation of public hearing for review of the application of 41 Cedar Street.

3.  Continuation of public hearing for review of the application of 100 Main Street.

Board Consideration/Deliberation Upon Closing of Public Hearing

Courtesy of the Floor  (Please limit comments to no more than 3 minutes)

Matters Requiring Action:

1.  Consider a motion to appoint Ms. Sue Galloway as Chair of the Conservation Advisory Board.

2.  Consider a motion to add Mr. William Mason Miller as a member of the Ogden Engine Company and to have his name placed onto the active insurance rolls.

3.  Consider a motion to approve Audits #1, #2, #3 and #4 for August 2020 as recommended by the Village Treasurer.

4.  Consider a resolution authorizing Tax Certiorari settlement with petitioner Jerkan Realty Associates for property located at 391 Broadway for an amount of $2,857.29.

5.  Consider a resolution authorizing Tax Certiorari settlement with petitioner Vinh Nguyen for property located at 30 Palisade Street for an amount of $2,568.24.

6.  Consider a motion to approve a Disability Benefit pay-out from the Dobbs Ferry Volunteer Fire Department Service Award Program for Mr. James Walsh, as recommended by Fire Chief Ed Marron.

7.  Consider a resolution to adopt revised Retention and Disposition Schedule for New York Local Government Records (LGS-1).

8.  Consider a motion to extend the Concrete Sidewalk, Concrete Curbing and Blacktop Repair contract with Pat Paving Inc. until May 31, 2021.

9.  Consider a motion to extend the Equipment Rental and Labor Rates contract with Tom Bucci Excavating until May 31, 2021.

10.  Consider a request from Assistant Fire Chief William Osborn to declare the Fire Chief’s 2012 Chevrolet Suburban as surplus equipment.

11.  Consider a motion to authorize the purchase of a 2020 Chevrolet Tahoe in the amount of $55,265.37, piggybacking off of the City of Troy’s Bid # 012177/44 5W4CK15706.

12.  Consider a motion to authorize the Police Chief to sign an IMA with the County of Westchester for implementation of a system called Westchester County Repository for Integrated Criminalistic Information (“RICI System”), to allow for the electronic transmission and storage of criminal records and police blotter information.

13.  Consider a motion to authorize the Village Administrator to sign the renewal of the Annual Service Agreement with CivicPlus for an annual cost of $2,887.50.

14.  Consider a motion to approve a request from the Village Clerk/2020 Census Liaison to review location, placement and number of signs for 2020 Census on Village property.

15.  Consider a motion to declare the Police Department’s old RICI LiveScan equipment as surplus as recommended by Police Chief Guevara.

16.  Referral from the Building Official for the Board to review a request to re-construct retaining walls and steps on the Village Right of Way for 58 Colonial Avenue.

Trustee Liaison Reports

1.  Conservation Advisory Board

2.  Traffic Committee

3.  AHRB

4.  Sustainability Task Force

5.  Planning Board

6.  Parks & Recreation Commission

Announcements

Adjournment

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DIRECTIONS FOR REMOTE PARTICIPATION IN PUBLIC MEETINGS
 
During this pandemic crisis, our Statutory Board meetings will be conducted remotely. You will be able to participate via Zoom by internet or by telephone, or you can watch the meeting livestreamed on YouTube. The videos can also be viewed after each meeting on YouTube and will be posted to our website.

If you have a comment, question or concern which you would like to make, please email our Village Clerk by 3pm on Monday, August 10, 2020. Be sure to include the meeting and agenda item you would like to address. Send comments to ldreaper@dobbsferry.com

For Public Hearings, we will accept emailed comments in advance of the hearings.  Please email ldreaper@dobbsferry.com by 3pm on Monday, August 10, 2020.

For Zoom participants we will also enable the option for participants to “raise their hand” and voice their concern or question.

PARTICIPATING IN THE MEETING VIA ZOOM ONLINE
Technology Requirements

Desktop Computer, Laptop, Tablet, or Smartphone.

Speakers/Headphones - Most laptops, tablets, and smartphones have built-in speakers.

Webcam - Recommended, but not required. Most laptops, tablets, and smartphones have built-in webcams.

Internet Connection - It is important to note that the audio and video quality of the connection directly correlates with the quality of your internet connection.

To log onto zoom visit the link provided in the agenda. If you have questions on joining the meeting then, please click here for further support.
 
Once connected to the meeting you will be auto-muted to prevent audio interference.
 
When the meeting is about to start, click on that link and join the meeting.
 
The first time you use Zoom, a desktop client will be installed. Connect with computer audio to use your computer’s microphone and/or speakers.
 
For guidance on joining a Zoom meeting or a Zoom webinar, check out:
 
https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting

https://support.zoom.us/hc/en-us/articles/115004954946-Joining-and-participating-in-a-webinar-attendee-

Here is a simple YouTube tutorial:

https://www.youtube.com/watch?v=hIkCmbvAHQQ&feature=youtu.be

TO JOIN BY PHONE:
Simply call the number indicated in the Zoom invitation for that particular meeting. You will be automatically muted when you are on the call. If you wish to make a statement or comment, please send your query by email in advance of the meeting to ldreaper@dobbsferry.com.

If dialing in by phone, you may raise your hand by dialing “9.”

You may also mute/ unmute yourself by dialing *6

TO WATCH ON YOU TUBE:
Go to https://www.youtube.com/user/VillageOfDobbsFerry and click on the Videos tab.

The video will also be posted to the website. 

Please bear with us as we work out the kinks in this remote meeting process. 

Thank you all for your patience during this trying time.